Association for Reproductive and Family Health (ARFH) recruitment, August 2014

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Sexual and Reproductive Health (SRH), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria, etc. We offer professionals, opportunities for career advancement, good working environment and competitive remuneration.


We seek applications from qualified persons for the following positions:

• Finance Officer: (1 position)
  Location: Ibadan
  Specific/Job Responsibilities:
  The position will assume direct responsibility for managing all the financial, logistics, and administrative support functions for the project including the following:
  
  • Process all approved payments in line with standard practices with appropriate supporting documents
  • Provide administrative and technical support to the CBOs to ensure that all advances are retired and reports are prepared and submitted on a timely basis.
  • Assist in the logistics in preparation for and during workshops.
  • Filling of retired payment vouchers with supporting documents.
  • Posting of daily transactions (Income & Expenditure) using QuickBooks Package.
  • Carry out banking transaction and recording of daily lodgment and withdrawers
  Qualification:
  Applicants must have first degree/HND in Accounting or other related Social sciences. Also required is a minimum of 3 years working experience, strong skills in Microsoft Word, Excel and QuickBooks, good analytical, interpersonal, and communication skills. Experience in managing USAID grants and familiarity with Nigerian NGOs contractual procedures and a relevant higher degree will enhance applicant’s chances.
  
  
  
• Finance and Grant Manager,
  Location – Ibadan
  Specific Responsibilities:
  Reports to Director, Finance and Administration with following responsibilities:
  Finance Duties:
  • Prepare and track budget, liability, and capital accounts and monitor financial status.
  • Manage fund disbursements (payment vouchers, cheques, and other banking transactions).
  • Ensure compliance with internal control and adherence to donors’ financial policies and procedures.
  • Prepare accurate and timely bank reconciliation statements, accounts payable, and account receivables, balance sheet and other reports for submission to donors, management and, internal and external auditors.
  • Efficiently manage payroll and monthly local statutory returns ( i.e. payee, pensions, etc)
  • Coordinate activities of accounting staff and provide necessary mentoring to subordinates.
  • Work closely with program team and support other staff for effective operation of ARFH and project activities.
  • Ensures proper record keeping and manages data base backups.
  Grant Management Duties:
  • Identify and mitigate the program risks.
  • Collect and review financial reports from sub-recipients and provide necessary mentoring
  • Review grant compliance controls with respect to the terms and conditions of the donor.
  • Conduct grant reviews of OVC operations.
  • Conduct oversight visits to sub-recipients and partners
  • Provide guidance to project team regarding best grant management practices that minimize risk to the grant.
  Qualifications:
  Degree in accounting, finance or other relevant field plus any of the following professional accounting certification: ACA or ACCA or CPA.At least 7 years experience in grant management in a dynamic & multi-cultural international non-Governmental organization setting, excellent accounting and auditing skills. Knowledge of USAID and other international donor rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars. Good computer skills in Ms Office and accounting software- QuickBooks are highly essential.
  
• Compliance Manager,
  Location – Ibadan
  Specific Responsibilities:
  • Review grant management activities to ensure that financial guideline of funder organizations and other control procedures on grant management on the project are functioning effectively.
  • Carry out financial support of sub recipients and CBOs through supportive supervision, coaching and mentoring and oversight visits
  • Carry out internal control assessments and site visits to determine weaknesses and their impact on the grant
  • Follow up on implementation of audit recommendations/management action plans.
  • Carry out investigations of alleged fraud, mismanagement, loss of assets etc.
  • Ensure that projects can function at a high level of quality while delivering value for money services
  • Work with Programme, M & E and finance teams to ensure efficient usage of grant’s funds.
  Qualifications:
  Degree in accounting, finance or other relevant field plus any of the following professional accounting certification: ACA or ACCA or CPA.At least 7 years experience in grant management in a dynamic & multi-cultural international non-Governmental organization setting, excellent accounting and auditing skills. Knowledge of USAID and other international donor rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars. Good computer skills in Ms Office and accounting software- QuickBooks are highly essential.
  
• Senior Monitoring and Evaluation Officer;
  Location – Ibadan
  Specific Responsibilities:
  • Responsible for the design, implementation and supervision of monitoring and evaluation activities for OVC project in four South Western States ( Lagos, Ondo Ekiti and Ogun states) and local government levels with primary-focus on community-based activities;
  • Ensure that all M & E documents and plans for the OVC project are in place.
  • Work directly with CBO and implementing partners to facilitate the implementation of high quality M and E system for OVC activities;
  • Work closely with program, finance and grant management team to ensure synergy relevant to the implementation and documentation of OVC project activities;
  • Develop, review and ensure correct implementation of all OVC project activities as a subset of national M and E plan; as well as monitor the use of and inform necessary modification to M and E tools;
  • Carry out monitoring and evaluation reporting activities of the OVC project, including review of field reports to ensure they reflect real achievements.
  • Ensures implementation of project performance monitoring plan (PMP).
  • Conduct capacity building programmes for partners on monitoring and evaluation issues.
  • Ensure implementation of all research work including operations research, studies, data collation and analysis for the project
  • Coordinate all learning and knowledge sharing activities with partners at community, LGA and state levels
  • Support timely and accurate data reporting via NOMIS.
  Qualification:
  • MBBS with an MPH or Master’s degree in Social sciences, pharmacy or related field with at least 5 years M and E experience in OVC and health programs.
  • Also required is experience working with CBOs and USAID funded programs.
  • Excellent computer skills in Ms Office suite and M & E softwares: Stata, SPSS, NOMIS etc is compulsory. Familiarity with local language is highly desirable. Must be able to analyze data to inform programme decisions
  
  
• State Program Coordinator; (4 positions)
  Locations - Oyo, Lagos, Ekiti, Ondo
  Specific Responsibilities:
  Reporting to Director of Programs:
  • Responsible for direct management and coordination of all project activities in the state, in line with the project proposal and implementation plan.
  • Ensures that all project activities in project states meet effective programming standards and best practices established by ARFH, USAID PEPFAR and the Nigerian Government especially the Child Safeguarding Policy and Code of Conduct.
  • Provide support to stakeholders at State, LGA and CBO levels to develop state specific workplans to address identified needs of OVC
  • Carry out advocacy to integrate budget for OVC activities into state and LGA annual budget
  • Strengthen technical capacity of CBOs, LGAs and SMWASD in OVC programming, service provisions and governance.
  • Coordinate state project activities to ensure successful implementation of family centered and community based approach
  • Provide supportive supervision, mentoring and coaching for OVC desk officers, M & E officers, and LGA social welfare officers.
  • Provide technical leadership for need assessments and design activities to ensure implementation of innovative approaches including mainstreaming of PMTCT into OVC activities.
  • Represent the organization at meetings with government agencies, other implementing partners, service providers, LGA OVC Technical Working group and State OVC Steering Committee meetings etc
  • Support community level committees on child protection activities.
  • Ensure adherence to all donor requirements in programme, activities and reports
  • Provide timely update on grant work plan progress.
  • Participate in project review meetings, project monitoring, reporting and documentation
  Qualification:
  A Degree in Medical Field, Social Sciences with at least 4 years post National Youth Service experience, which must include at least 2 years in OVC programming, health, education and sub granting. Also, preferred are knowledge of health programs with the Nigeria public sector, health system, NGOs/CBOs and collaborative relationship and liaison with community leaders. An MPH is an added advantage. Familiarity with local tradition and language is highly desirable.
  
• State Monitoring and Evaluation Officers; (4 positions)
  Locations - Oyo, Lagos, Ekiti, Ondo
  Specific Responsibilities:
  • Involve in the implementation of monitoring and evaluation activities and ensure that strategies are implemented according to plan
  • Work with other project staff and sub-recipients to ensure that monitoring and evaluation activities are carried out appropriately to meet the donor and project's M&E needs.
  • Make presentations to stakeholders at both technical and non-technical sessions on program achievements and deliverables.
  • Represent and make appropriate presentation at professional meetings, conferences.
  • Support the development and design of the M&E framework, tools and project M&E plans.
  • Provide continuous technical assistance on data management to project management team.
  • Ensure regular maintenance of database/information system.
  • Contribute effectively at national and sub-national levels to OVC Management Information system strengthening forum.
  • Conduct routine monitoring visits to project sites, including the conduct of data verification and validation and data quality assessments (DQAs).
  • Prepare the state quarterly project reports
  • Participate in project assessments, evaluations and design teams, and conduct operational research activities. Qualification:
  • A Degree in Social Sciences or medical field with at least 3 years post National Youth Service experience, which must include at least 2 years in OVC programming, health, education and sub granting. Also, preferred are knowledge of public sector, health system, NGOs/CBOs and collaborative relationship and liaison with community leaders. An MPH is an added advantage.
  • Excellent computer skills in Ms Office suite and M & E softwares: Stata, SPSS,NOMIS etc is compulsory. Familiarity with local language is highly desirable. Must be able to analyze data to inform programme decisions
  
  
• Secretary/Admin Officer;
  Location - Ibadan
  Specific Responsibilities:
  The desired candidate will provide necessary administrative and secretarial supports to the project: Take notes and dictations at meetings and transcribe. Arrange appointments and receives visitors, place and screen telephone calls and answers enquiries with discretion. Arrange logistics for seminars/workshops and meetings. Prepare correspondences, documents and reports; and manage the office equipment, project vehicle and general office maintenance. He/She manages the drivers, office assistant, receptionist and domestic assistants. Maintain appropriate filing systems for the project. He/she will handle petty cash transactions and fuel retainership. Maintains inventory register for fixed assets and office supplies/consumables for the project and regular updates as necessary.
  QUALIFICATIONS:
  A Bachelor degree or HND in Secretarial Studies, Business Administration or Social Sciences with Master degree in related fields. At least 3 years cognate experience. She/He should also possess excellent oral and written skills in English language, proficiency in current office software applications (MS word, Excel, PowerPoint, etc), and experience in multi-cultural setting will be added advantage.
  
• Transport Officers;(5 positions)
  Location: Abuja/Ibadan. Specific Job/Responsibilities:
  • Provide transportation support to staff or project activities.
  • Handle vehicle fueling and maintenance, and ensure adherence to organization’s transport and security policies.
  • Provide logistical support as requested by the project office (line manager).
  Qualifications:
  • Level of Education – SSCE, Diploma
  • Certification of driver mechanic trade test and professional experience in vehicle maintenance and repairs.
  • At least 4 years of professional driving with valid Nigerian Driver’s license and with NGOs
  • Good spoken and written skills in English language with at least one local language predominant in the state.
  
  
• Position: IT Officer;
  Location: Ibadan
  Specific Job/Responsibilities:
  The successful candidate will provide assistance in the formulation of annual IT plan, IT maintenance schedule, IT policy review and emergency response procedures. Process service level agreements with IT service providers/companies. Efficiently manages procurement of IT equipment including LAN/back-end infrastructure, internet subscriptions etc for the office. Installs and configures network devices and hardware’s for proper functioning of internet and intercom services within the office. He/She maintains highest quality of customer services to all sections within the office and all project partners. Ensures effective network connection and maintains the entire local area network installed at the office including IT equipments and computer accessories/peripherals. Monitors and ensures the main and back-up servers, switches, and routers, wireless access points for the office internet system are functioning efficiently. Conducts electrical safety checks on computer equipment, ensures adequate power protection and electrical back – up needs for the office IT systems. Provides support and procedural documentation of IT inventory including movements, additions, deletions and temporary allocations of IT equipments and relevant reports.
  Qualifications:
  Applicants must have a University degree, preferably in Computer Engineering, Electrical electronic or Computer Science. Minimum of 5 years relevant working experience in the use and maintenance of office computers, operating systems, applications, and network and communication technologies in reputable NGOS or medium-large sized organizations. Well-developed investigative, analytical and problem solving skills. Microsoft, Cisco related certifications are a distinct advantage as well as knowledge of other essential office softwares. Ability to show understanding and patience in communicating with technology users is also essential.
  
• Front Desk Officer;
  Location: Ibadan
  Specific Responsibilities
  Receive visitors and ensure visits are properly logged. Receive all deliveries (including mail) and maintain an appropriate record of all deliveries. Receives phone calls and keep accounts of all inquiries and direct them to the appropriate departments. Liaise with the security team to ensure that entrance to the office is properly monitored and that all visits are appropriately logged. Liaise with project team to ensure that adequate information on staff movements is appropriately logged.
  Qualifications
  Minimum qualification of B.Sc, HND in Business Admin, Social Sciences. At least two years relevant experience in NGOs and service organizations. Must have excellent customer service skills, excellent organizational skills, proven communication skills, good IT skills and confidence/proficiency in all Microsoft packages,
  
• Office Assistant;
  Location: Ibadan
  Specific Responsibilities
  The successful candidate will support the administrative team to monitor and order office supplies, ensuring that all units have steady supply of stationeries, computer accessories and consumables. Take responsibilities for maintenance of office equipments. Assist the Admin officer in maintaining the asset register for all office equipments. Take responsibility for the distribution and filing of incoming mail. Perform errands that assist daily functions: post office, bank, basic purchases, etc. Assist the administrative team in conducting periodic inventory for the office as may required.
  Qualifications
  Minimum qualification of OND in Business Admin, Social Sciences. At least one year relevant working experience in NGO or service organization with good organizational skills, proven communication skills, confidence/proficiency in Microsoft Excel and Word packages.

• METHOD OF APPLICATION
  Applicants should send their comprehensive Curriculum Vitae and cover letter in ONLY one attachment (MSWord document) explaining suitability for the job; to programs@arfh-ng.org on/or before August 12th 2014. Please indicate the title of post applied for in the subject line of the email. Only shortlisted applicants will be contacted. Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees. Candidates must provide functional e-mail addresses and telephone numbers of the referees. Eligible female applicants are encouraged to apply. ARFH has a Child Safeguarding policy in place and is an equal opportunity employer (EOE).